DDS Membership Share Address
Using Your Address Details
[edit | edit source]We will use your address for the direct purposes of the Society – for example, sending you your copy of Whispering Gallery and sending out membership renewal emails - this is regardless of any privacy settings you select when joining or renewing. Members of the Board have access to address details, as do Officers who have a need to access them in order to do their jobs (e.g. the Membership Officer, who maintains the membership database).
Share Address Option
[edit | edit source]If you choose the “Share Address with other members” option, we may also, upon request from other members, send appropriate contact details to those organising Dunnett events, or want to get in touch with other members. If you haven’t ticked this box, then we won’t share those details. Even if other members ask to see membership details, we won't necessarily pass them on, if we believe that they don't have a reasonable reason to see them.
Once we have passed on those address details to other members, we have no control over how these details are used, and cannot ensure (and do not attempt to ensure) that they comply with GDPR (General Data Protection Regulation) or other privacy law.
However, we have never received a complaint from anyone that their membership details have been misused.
Also, if you don't tick the "Share Address" option, your surname and general address will not appear in the "Welcome New Member" or "Due to Renew" sections in Whispering Gallery.
Local Groups
[edit | edit source]If you say on the application form that you are interested in any DDS Local Groups in your area but have NOT ticked the “Share Address with other members” box, we will pass on your name, general location to the local group leaders (e.g. “London”, “Pittsburgh, PA”, “Sydney”, "North Yorkshire"), but not your full address, email or phone number. If they already know you, this limited set of data will let them know that you are a member of the Society.
Passing on Detail to Others
[edit | edit source]The Society does not pass on your contact/address details to any other organisation or person, unless we are required by law to do so, or we have an absolute need to (for example, the company that distributes Whispering Gallery for us cannot do so if we don’t give them your postal address).
Name/Address Details in Whispering Gallery
[edit | edit source]If you have ticked the "Share Address" box, then we will
- publish your name and a abbreviated version of your address (e.g. Freda Bloggs, London, England; Jane Doe, Toronto, Canada; John Smith, Colorado, USA) in the "Welcome New Member" section of Whispering Gallery.
- publish your name and a same abbreviated version in the "Due to Renew" section of Whispering Gallery.
If you have not ticked the share address box, we will not publish this information in these lists. We will not publish anonymous letters in Whispering Gallery other than in exceptional circumstances, so if you wish your name or abbreviated location to remain unpublished when you write a letter to Whispering Gallery, you must say so at the time.